Customizing Purchase Order and Invoice Line Descriptions for Microsoft Azure

Customizing the fields in Microsoft Azure purchase orders and invoice descriptions can improve their readability. It helps customers with access to the invoices to map their usage data better. We are adding this capability as well as the following enhancements for Microsoft Azure purchase orders and invoices:

• New pre-defined parameters that can be added to the description of a purchase order line
• Granular Cost Category identification for each usage line
• Additional fields to define the aggregation parameter

The following table lists all the new parameters and their availability for each cost category:

Cost Category	Description	Available Parameters
Azure-RI	Reserved Instance Usages	PREFIX PRODUCT_ID PRODUCT_NAME SKU_ID UNIT_TYPE CHARGE_START_DATE CHARGE_END_DATE SKU_NAME AZURE_PLAN_SUBSCRIPTION_ID RESERVATION_ORDER_ID TERM_AND_BILLING_CYCLE BILLING_FREQUENCY CHARGE_TYPE PUBLISHER_NAME SUBSCRIPTION_ID ALTERNATE_ID
Azure-Third-Party-IaaS	Third Party IaaS usages
Azure-Third-Party-SaaS	Third Party SaaS usages
Azure-Credit	Customer Credits
Azure-IaaS-Cancel-Refund	Cancel Immediate (Azure-Credits)
Azure-SaaS-Cancel-Refund	Cancel Immediate (License-Based-Credits)
Azure-Savings-Plan	Azure Savings plan usages
Azure-Plan-With-PEC	Azure Plan usage with Partner Earned Credits(PEC) when Simplified Usage Processing feature is enabled.
Azure-Plan-Without-PEC	Azure Plan usage without PEC when Simplified Usage Processing feature is enabled.
Azure-Plan-With-PEC	Azure Plan usage with Partner Earned Credits(PEC)	PREFIX PRODUCT_ID PRODUCT_NAME SKU_ID UNIT_TYPE CHARGE_START_DATE CHARGE_END_DATE ENTITLEMENT_ID
Azure-Plan-Without-PEC	Azure Plan usage without PEC
Azure-Savings-Plan	Azure Savings plan usages from DailyRated file

Aggregation parameters

Parameter	Availability
PRODUCT_ID	Available for the usage processed through Daily Rated and One Time Invoice File
SKU_ID	Available for the usage processed through Daily Rated and One Time Invoice File
CHARGE_START_DATE	Available for the usage processed through Daily Rated and One Time Invoice File
CHARGE_END_DATE	Available for the usage processed through Daily Rated and One Time Invoice File
CHARGE_TYPE	Available for the usage processed through only One Time Invoice File
RESERVATION_ORDER_ID	Available for the usage processed through only One Time Invoice File
BILLING_FREQUENCY	Available for the usage processed through only One Time Invoice File
ALTERNATE_ID	Available for the usage processed through only One Time Invoice File

In addition to these predefined parameters, customers can also add custom text and field separators in the description.

For example, if a user defines the purchase order description setting as "AzureRI-{PRODUCT_ID}_{SKU_ID};{UNIT_TYPE}" the description is generated as "AzureRI-DZH318Z08GZP_004;1 hour".

Symbols like -, _, ; are used as separators and are displayed as-is in the description. Similarly, AzureRI is the static additional text (prefix) used in the description settings.

Feature enablement

The feature is not enabled by default. Contact your AppDirect technical representative to request it.

Setting enablement

Setting enablement is required. Contact your AppDirect technical representative for more information.

Documentation

No documentation updates are required.